Privacy Policy

Information We Collect

We may collect the following types of information:

Personal Information

• Full name
• Business email address
• Phone number
• Company name
• Job title
• Billing and payment information (where applicable)

Account Information

• Login credentials
• User preferences
• Account settings

Travel & Expense Data

• Expense reports
• Travel requests
• Receipts and invoices
• Reimbursement details
• Approval history

Technical Information

• IP address
• Browser type
• Device information
• Operating system
• Cookies and analytics data

How We Use Your Information

We use the collected information to:

• Provide and maintain our services
• Process expense reports and travel requests
• Improve platform functionality
• Personalize user experience
• Respond to customer inquiries
• Process payments and subscriptions
• Monitor system performance and security
• Comply with legal obligations
• Send important product updates and service notifications

Cookies

SpendMantra uses cookies and similar technologies to improve website functionality, remember user preferences, analyze traffic, and enhance user experience. You may disable cookies through your browser settings; however, some features may not function correctly.

Data Security

We implement industry-standard administrative, technical, and physical safeguards to protect your information from unauthorized access, misuse, disclosure, alteration, or destruction.

Our security practices include:

• Data encryption
• Secure authentication
• Role-based access controls
• Regular security monitoring
• Backup and disaster recovery procedures

Data Sharing

We do not sell or rent your personal information.

Information may be shared only with:

• Authorized service providers
• Payment processing partners
• Cloud infrastructure providers
• Government authorities where legally required

All third-party providers are required to maintain appropriate confidentiality and security standards.

Data Retention

We retain personal and business information only for as long as necessary to provide our services, fulfill contractual obligations, resolve disputes, and comply with legal requirements.

Your Rights

Depending on your location, you may have the right to:

• Access your personal information
• Correct inaccurate information
• Delete your personal data
• Restrict processing
• Request data portability
• Withdraw consent where applicable

Third-Party Services

Our platform may integrate with accounting systems, ERP software, payment gateways, and other third-party services. Their privacy practices are governed by their respective privacy policies.

Changes to This Policy

We may update this Privacy Policy periodically. Any changes will be posted on this page with the revised effective date.